Vehicle Rental Policy for Student Organizations

Student organizations are eligible to use University-owned vehicles for business purposes.

The following criteria must be met to obtain approval for student use of University vehicles:

Must have a valid Pitt ID Card.
Must be enrolled at the University and/or be an active student.
Must have a valid Driver's License.
Must be 21 years of age and have had a valid driver's license for 2 years to drive a vehicle that seats 7 passengers or less.
Must be 25 years of age and have had a valid driver's license for 4 years to drive a vehicle that seats 8 or more passengers.
All drivers must complete a Department of Motor Vehicles (DMV) Request for Driver Information and be subsequently approved to drive at least once a year. Information obtained from the DMV, including actions and violations, will be reviewed and may be used to disqualify individuals from a University vehicle.
Must complete the Authorization for Student Organization Use of a University Vehicle form available at the bottom of the page.
Must provide a detailed itinerary that includes destination, estimated number of miles, and planned travel route with Authorization form. A Mapquest or GoogleMaps print out will suffice.
For trips over 250 miles one way:
- Two approved drivers are required.
- Drivers must rotate every 3 hours.
- No more than 10 hours of driving can be completed during any one day.
- Driving between 11:00pm and 6:00am is prohibited.
- An authorized advisor, coach, supervisor, or other approved administrator must accompany students on the trip. See the Advisor's Role Statement for additional information. All authorized advisors must complete an Advisor's Role Acceptance form prior to the trip. The individual authorizing the vehicle usage will be considered the responsible party. Exceptions to this requirement may be granted on a limited basis.

Students granted permission to use University vehicles must agree to the following rules and regulations:

Use vehicles for official stated purpose only.
Operate University vehicle in accordance with University rules and regulations.
Observe all applicable traffic laws, ordinances and regulations.
Use safe driving practices at all times.
Use seat belts at all times.
Driver assumes all responsibility for fines or traffic violations.
No smoking in University vehicles.
Do not permit unauthorized individuals to drive or ride in the vehicle.
Ensure that all doors and windows are locked when vehicle is not in use.
Inspect vehicle before leaving and after returning to the point of pick-up.
Report any malfunctions to the University.
Report any accidents to the University and the proper authorities.

Non-compliance with the above guidelines may result in disciplinary actions up to and including Judicial Board review and may also jeopardize future rental usage of University vehicles by the student organization.

Downloads

Vehicle Types and Charges

Authorization for Student Organization Use of a University Vehicle

Advisor's Role Statement

Vehicle Rental Advisor's Role Acceptance Form